Solutions for the Team Sports Company
SouthWare offers a scalable set of specialized solutions designed to grow with your Team Sports or Sporting Goods retail/distribution business.
“The system is a perfect fit for our business and the people at ASG are great” - Paul Albrecht, Marlow Sports
“SouthWare works very well for our industry, providing vision we never had before. The people at ASG are outstanding to work with.” -John Lassiter, Midwest Sporting Goods
Whether you need a full-featured Point of Sale system for retail or short term rentals; Online Sales Ordering; a full-featured Back-Office Accounting, including Inventory Tracking and Returns; Paperless Credit Card Processing, or other features, ASG has extended the power of SouthWare's proven Financial and Distribution modules to provide you with the peace of mind system you want.
Financial Management Modules include:
» Accounts Payable
» Accounts Receivable
» Collections Adapter
» General Ledger
» Payroll
» Job Cost
» Fixed Assets
» Cash Flow Ledger
Distribution Modules include:
» Inventory Control
» Order Entry
» Purchasing
» Return Authorization
» Partial Shipment/Hold for PO
» Assembly Work Orders
» Warehouse Tracking
Point of Sale includes:
» Advanced Touch Screen Interface
» Paperless Credit Card Processing
» Customer Purchase History Tracking
» Product Images
» Barcode Scanning
» Special Order Management
Financial Management Modules
» Accounts Payable – Software To Help You Control Expenses
Managing payables to your vendors is a routine, yet important part of any business. You need tight control over your check writing, with minimal time involved. SouthWare's Accounts Payable is a great way to get better control with less time and effort. A complete system for recording vendor transactions, writing checks, and tracking vendor activity, you can quickly take care of all your routine and not-so-routine payables tasks.
- Have complete and accurate vendor records at all times
- Know which vendors are due to be paid
- Plan for future cash needs
- Control when each invoice gets paid, how much gets paid, and where the check is sent
- Create a check whenever you need one
- Make sure you take advantage of vendor discounts
- Prioritize your payments when cash is tight
- Know which invoices have questions that must be cleared up before payment and make sure they don't get paid before they should
- Evaluate each vendor's performance
- Spend your time only on the non-routine payment situations that need your attention
View/Download Accounts Payable Product Brief [PDF]
» Accounts Receivable – Software For Your Most Valuable Asset
Your receivables are one of your most valuable assets. When managed correctly, they encourage higher sales with minimal costs. Managed incorrectly, however, and they can put you out of business. SouthWare's Accounts Receivable is the correct way to manage your receivables. A complete system for promoting and tracking sales, payments, and other activity with your customers, you get efficient recordkeeping, accurate records, and the tools to help you get paid on time.
- Know which customers owe you money and when it's due
- Regularly remind your customers that you're watching their accounts closely
- Encourage timely payments
- Instantly answer a question about a customer's current or past activity
- Keep accurate commission records for your sales people
- Reduce the time you spend on sales tax reporting
- Know the aging status of each receivable type, customer, and invoice
- Evaluate each customer's sales and payment performance
- Spend less time entering data and more time managing your customer relationships
View/Download Accounts Receivable Product Brief [PDF]
» Collections Adapter – An add-on option with Accounts Receivable
Following up on past due customer accounts is not one of the most pleasant business tasks, but it is an important one. Every business has customers who seem to procrastinate on sending a check until you give them a polite, but firm, reminder. Make your collection efforts more organized and easier with SouthWare's Collections Adapter.
An add-on option with Accounts Receivable, you can schedule follow-up calls, enter collection call information, and track customer commitments. You'll get a better return on your time spent doing collections because you'll have a complete record of what's been done and said. Plus, you'll have the tools to eliminate excuses for non-payment.
- Know who needs a collection call
- Systematically follow up with every customer who needs attention
- Keep track of customer promises
- Review and record the status of each outstanding invoice during a collections call
- Know what was said on past collection calls
- Know when to withhold further credit to a customer
- Know which customers have exceeded their credit limit
- Decide how frequently to follow up with each customer
- Instantly access the details of an invoice to answer any questions
View/Download Collections Adapter Product Brief [PDF]
» Payroll – Flexible and Sophisticated Software
You need your payrolls to be accurate and on time, but you'd like to minimize the administrative time and cost it takes to prepare them. With SouthWare's Payroll you get a sophisticated and flexible system for payroll processing, tracking, and reporting.
Benefit from an "exception" design that lets you set up all normal information for an employee so you only have to enter exceptional or one-time information with each payroll. You get the flexibility to handle the many special earnings and deduction situations your employees have. And your governmental reporting information is ready when you need it.
- Depend on accurate and on-time payrolls
- Experience less hassle with the various employee deductions and other special payroll situations your employees have
- Rest easier when it comes time for your quarterly or year-end tax reporting
- Analyze your payroll costs to know exactly where your money is going
- Know the details of each employee's payroll situation
- Know the details behind each check you write
- Know your total costs for each payroll and zoom into the details for more information
- Spend less time on payroll administration each month - you can even eliminate checks with a direct deposit option
- Have the information you need to report to other organizations such as credit unions and insurance companies
View/Download Payroll Product Brief [PDF]
» Job Cost – Software To Keep Your Jobs Under Control
When your business revolves around jobs you must have a good job tracking system. Most jobs involve so many types of costs that you need comprehensive records on each job just to know whether you're making money or not. SouthWare's Job Cost gives you the tools you need to keep your jobs under control without getting bogged down in paperwork. Setting up new jobs is easy, and you can even copy standard jobs. Your costs and revenues can be automatically updated by other SouthWare products. Overhead, recognizing job progress in G/L, and work-in-process updates can all be done in minutes.
- See all the information about a job at the click of a button
- Know the profitability on each job
- Know the types of costs that you've incurred on each job
- Track all changes to a job's budget and compare actual performance against budget
- Automatically keep your job information current as a byproduct of A/P, Payroll, Inventory, and invoicing processing
- Easily assign overhead to your jobs
- Know your work-in-process status and transfer costs from work-in-process as a job is finished
- Spot cost overruns
- Predict expected job profit
- Know how much work is left to be done on a job
- Know what's been paid and what should be paid on a job
View/Download Job Cost Product Brief [PDF]
» Fixed Assets – Software For Complete Asset Tracking
Tracking, valuing, and depreciating your assets is a time-consuming and tedious chore. Automate much of this workload with SouthWare's Fixed Assets. A complete asset tracking and depreciation system, you can easily keep track of the locations and values of your various equipment, furniture, machines, buildings, and other assets. Depreciation calculations are done for you and you can transfer asset and depreciation information directly into SouthWare's General Ledger.
- Keep current records on all your assets
- Easily handle the recordkeeping and accounting for acquisitions and disposals of assets
- Know exactly where each asset is located to help you with your property tax reporting
- Have your depreciation calculations done automatically for you
- Have your asset information and depreciation automatically updated in your General Ledger
- Easily handle asset splits
- Track asset usage such as hours or mileage
- Handle many different depreciation methods and schedules for each asset
View/Download Fixed Assets Product Brief [PDF]
» Cash Flow Software – Cash Flow Information At Your Fingertips
Knowing your cash flow situation is vital to your business success. You've got to have complete insight into your cash, but you don't want to spend a lot of time gathering and analyzing data. Cash Flow Ledger puts all the information about your cash right at your fingertips. Cash transactions from your SouthWare Excellence Series business system flow automatically into Cash Flow Ledger. Without any extra work you've got all the information and tools you need to answer your cash flow questions. And when you reconcile your bank account the system will automatically show you where your G/L differs from your bank account.
- Capture cash flow history as it happens without any extra work
- Understand how today's cash balance got that way
- Review daily cash balance fluctuations
- Quickly reconcile your G/L cash to your bank statement
- Review each type of cash flow to look for trends
- See the details behind any cash flow transaction
- See the detail cash, check, and credit card payments in each day's deposit
- Look at cash flows over any period of time
- Easily identify accounting errors involving your cash accounts
- Track the cash for a single bank account using several G/L cash accounts
View/Download Cashflow Ledger Product Brief [PDF]
Distribution Modules
» Inventory Control
When you have a large inventory you must manage it well if you want a successful business. Inventory Control gives you up-to-the-minute detailed information on each item in your inventory. You will know exactly how much inventory comes in, how much is on-hand now, and where it goes.
- Get the up-to-the-minute quantity status for any item in your inventory at the touch of a key
- Know the value of your current inventory
- Know the details of each time you have received inventory
- Keep separate records for each inventory location you use
- Easily verify your spot check counts against your inventory records
- Produce shelf labels for your stock items
- Access a perpetual ledger of all quantities in and out for each stock item
- Track selected stock items by serial number, lot number, size, color, or other tracking breakdown
- Adjust your inventory records for breakage, spoilage, or other defective quantities
- Move quantities between inventory locations as needed
- Keep extensive supporting information about each inventory item
View/Download Inventory Control Product Brief [PDF]
» Customizable and Integrated Point of Sale
For simple sales situations, you want to process the sale fast so the customer can be on his way. If the customer has questions you want instant access to the answers. For more complex sales situations you want to handle returns, discounts, delivery, split payments, and other needs quickly and accurately.
SouthWare's Point of Sale integrates with the Inventory/Sales Series to give you a complete inventory sales and management system. With Point of Sale you get the power of an Order Entry system with the speed and convenience you need in a Point of Sale station; and you can customize the entry features and integrate hardware options to create the system that is right for you.
- Quickly process your customers' purchases
- Customize the keystrokes required to record a sale
- Combine returns and new sales on the same invoice
- Capture as much, or as little, information about each customer as you wish
- Make your people more efficient with hardware options such as electronic cash drawers and bar code readers
- Easily handle special situations such as layaways, requests for delivery, and special orders
- Instantly know the availability and location of any stock item
- Remind your operators to suggest related add on items
- Monitor your sales throughout the day
- Tightly control receipts by tracking your cash, check, and credit card payments and reconciling them per operator
View/Download Integrated Point of Sale Product Brief [PDF]
» Purchasing
The key to excellent purchasing is to provide great inventory service and get the most value for the money you invest in inventory. Your customers and employees want inventory to be available when they need it. But if you are not careful you can eat up all your profit in inventory carrying costs.
SouthWare's Purchasing integrates with SouthWare's Inventory/Sales Series to help you achieve your inventory goals. You get the help you need to set and maintain target stock levels, to analyze usage trends, and to check vendor performance. Whether you are maintaining a well-stocked inventory or ordering for just-in-time delivery, Purchasing has the tools to help you.
- Have all the work of creating suggested Purchase Orders done for you
- Use your judgment more efficiently by focusing only on any needed adjustments to suggested purchases
- Trust that your purchasing decisions are based on assumptions that are continually updated for recent trends
- Create just-in-time POs from your sales orders
- Make special adjustments to the purchasing controls for any stock item
- Identify seasonal sales items and adjust suggested purchases for seasonal needs
- Recognize normal and abnormal usage patterns for your inventory
- Order the most profitable quantity levels based on EOQ or other quantity discount calculations
- Take into account line buying and other special vendor requirements
- Know which vendors are giving you the best performance on each item
» Return Authorizations
Confidently manage both the process of customer returns to you and the process of your returns to vendors with SouthWare's Return Authorizations. Designed as an add-on module to SouthWare's Inventory Control, Return Authorizations lets you manage your inventory in conjunction with items being returned from customers and items being returned to vendors.
Other processes such as receivings and sales returns integrate seamlessly with Return Authorizations so your return information is always as current as the last related information entered anywhere in the system. And if you sell/service equipment, Return Authorizations integrates the information from the Service Management Equipment Tracking module and Service Orders module for situations such as exchanges.
- Easily record each item you return to a vendor
- Handle complex situations such as exchanges, warranties, and advance swaps
- Track the status of returned items to identify situations that need follow up attention
- Know whether you're expecting a vendor repair, replacement, credit, or refund
- Automatically close your vendor returns from other modules
- Track the items you've authorized your customers to return
- Know what you're supposed to do when you receive a particular customer return
- Keep track of labor reimbursement amounts owed to you by a vendor
- Automatically create the appropriate inventory and general ledger adjustments as you process returns
- Inquire and report on the status and handling of customer/vendor returns
- Be confident that your return situations are under control
View/Download Return Authorizations Product Brief [PDF]
» Assembly Work Orders
Inventory management and work order control is a real challenge when you have assemblies and components. Not only do you have to keep track of the items that come in and out of your business, but you have to keep track of them as they flow in and out of assemblies. SouthWare's Assembly Work Orders module integrates with SouthWare's Inventory/Sales Series to give you a complete Sales and Inventory Management System. With Assembly Work Orders you can be confident that you are keeping good records of the flow of inventory within your business.
- Create, track, post, and analyze work orders that document all your assembly activity.
- Take an order from a customer via Order Entry and interactively create a work order to produce his customized shipment. You can select optional components that increase the selling price. When it is ready to ship you can then optionally print the details of the customer's assembly bill of materials on the picking ticket and invoice.
- Check the availability of each component on an assembly and then reserve stock or substitute, backorder, purchase, or sub-assemble needed items.
- Put component parts back into inventory when you break down an item.
- Generate work orders for make-to-stock items.
- Make sure the costs of your assemblies reflect the actual cost of the components, including variable and fixed costs.
- Post work orders as they are finished or even partially post made-to-date quantities.
- Pre-define all your standard bills of material for faster and more accurate processing.
» Warehouse Tracking
Want better management of your warehouse without more work? Need a warehouse tracking system that gives you the information you need without too much complexity? Would you like to process warehouse activity more efficiently without a lot of retraining of your operators? SouthWare's Warehouse Tracking module adds multi-bin tracking and warehouse transactions to the capabilities of SouthWare's Inventory/Sales Series.
With Warehouse Tracking you get supporting warehouse details for the information in Inventory/Sales while keeping your warehouse records separate from your stock and order information. Your Inventory/Sales operators do not need to enter warehouse information, and your warehouse operators work only with warehouse information. This gives you the benefits of an integrated system for Purchasing, Receiving, Put Away, Stocking, Selling, Picking, Staging, Shipping, etc., without requiring complicated data entry functions.
- Identify each storage ID or bin
- Use both fixed (bins, slots) and moveable (pallets, license plates) storage IDs
- Organize the storage IDs into zones/areas for easy review
- Know which items are in a storage ID
- Store a stock item in multiple storage IDs
- Know the current storage ID(s) for an item
- For Put Away, use pre-assigned or "floating" assignments
- Keep track of items in moveable storage IDs (such as pallets and trailers)
- Do directed putaway with option to receive directly into bin
- Option for separate Putaway transactions
- Do directed picking with option for combined picking (wave) or zone picking
- Option for separate Packing/Shipping transactions
- Suggest picking locations based on oldest received, locator preferences, or largest quantity
- Plan and track the movement of items between storage IDs
- Assign and reassign warehouse work to different stations
- Optionally specify preferred sequence of storage ID assignment for each station
- Optionally match attributes of storage IDs with required attributes of stock items (such as refrigerated, hazardous, secured, etc.)
- Build custom rules (via SouthWare's WorkFlow) for the assignment of transactions to storage IDs
- Optionally keep warehouse details of tracking/serial number
View/Download Warehouse Tracking Product Brief [PDF]
Point of Sale Modules
» Credit Card Interface – Simplify The Process Of Electronic Payment Acceptance
Customize your credit card interface to match the requirements of your card processor or bank. Fully integrated with SouthWare's Financial Management software, our Credit Card Interface Manager simplifies the process of electronic payment acceptance in this new era of special promotions and discounts. SouthWare's Credit Card Interface works with ICVerify™ or PCCharge™ card processing software.
